20 Personal Email Signature Examples, Design Tips
Create an email signature"Best, [Your Name]" is fine. But a personal email signature that actually works for you? Even better! Whether you’re building your brand, landing opportunities, or just want a polished sign-off, a professional-looking personal email signature is the way to go.
And it’s easier than you think! This page has it all — customizable personal email signature examples, tips on what to include, and best practices — so you can create a signature that’s sleek, functional, and 100% you.
What is a personal email signature used for?
A personal email signature is a customized block of text and design that appears at the end of your emails, giving your messages a polished, professional touch.
More than just a fancy sign-off, it helps you make the most of every email by adding purpose and personality to your communication. Here’s how:
Stay connected
Add social media links to make it easy for friends and family to reach you.
Look professional
Use a polished email signature to leave a strong impression, whether you're job hunting or contacting customer service.
Build your personal brand
Showcase your skills, interests, or side hustle with a signature that subtly promotes what you do.
Save time
Skip the hassle of retyping your contact details over and over again. A pre-designed email signature template automatically includes them in every message you send.
What information to include in private email signatures
What you put in your private email signature comes down to the email signature design — some keep it simple, others let you add more flair. The key is to strike the right balance between personality and practicality, so your signature helps you achieve your goals without overwhelming the reader.
Create a personal email signaturePhoto or personal brand logo (optional)
Use a photo to put a face to your name, making your emails feel more personal. If you’re a freelancer or running a side hustle, you can include a personal logo to add a branded touch. It’s totally optional, but a small visual element can make you more memorable.
Job title, or college degree (optional)
If your private emails lean professional, include a job title, the company you work for, or degree to add context to who you are. It’s useful for networking. However, if your email signature for personal email is more casual, feel free to skip it.
Website/Blog/Social Media URL
Link to your portfolio, LinkedIn, or personal blog so people can find you beyond your inbox. Keep it clean—stick to one or two key links and consider using social media icons to make it look neat.
Full name
Add your full name—it’s the core of your personal email signature and tells recipients who you are and how to address you when they reply. Whether you choose your full name, a nickname, or an online handle, use what feels natural and recognizable.
Phone number
If you want to give people a quick way to reach you outside of email, don’t forget about including a mobile phone number. For the best experience, use the number linked to WhatsApp, Telegram, or Signal, so contacts can message you instantly.
Disclaimer (optional)
For personal emails, a disclaimer isn’t a must, but if you want to add a privacy note or a “views my own” statement, go for it. Or, skip the legalese and swap it for a personal motto or an inspirational quote that reflects your personality.
Personal email signature templates
Not sure where to start? Our personal email signature examples make it easy to craft a signature that’s clean, stylish, and uniquely yours. Explore the best personal email signature templates, ready to customize with MySignature in just a few clicks.
Design tips for crafting personal email signature
A great personal email signature isn’t just about what you include — it’s also about how you present it. The right email signature design keeps your sign-off looking polished, easy to read, and professional across different devices. Here’s how to get it right:
Keeping it simple and clutter-free
Create a personal email signatureYour email body should take center stage, not your signature. Stick to the essentials and use whitespace and spacing to keep your name, contact details, and links easy to scan — not lost in a cluttered block of text. Keep it left-aligned or centered, and if your signature starts looking like a full-page resume, it’s time to trim it down.
Using email signature generators
Create a personal email signatureWhy start from scratch when our ready-made personal email signature templates make it easy? Our visual, user-friendly signature editor ensures a polished layout, professional fonts and colors, and perfectly placed social media icons. Just pick a template, customize it in the personal email signature generator, and you're set.
Choosing the right font and color
Create a personal email signatureStick with web-safe fonts like Arial, Verdana, or Roboto — because if your signature shows up in Wingdings, that’s a problem.
For colors, less is more. A simple black, dark gray, or a single accent color keeps things sharp. No neon. No Comic Sans. Just don’t. Unless that’s truly your vibe — then own it.
Mobile optimization for email signatures
Create a personal email signatureMost emails (over 61.9% of them to be specific) get read on phones, so make sure your email signature design doesn’t turn into an unreadable mess on small screens. Use a font size of at least 10pt, keep links and social media icons easy to tap, and avoid stacking too much info in one place.
Ensuring consistency across devices
Create a personal email signatureYour personal email signature should look good everywhere — on desktop, mobile, and different email clients. Test it before committing. If it looks flawless in Gmail but falls apart in Outlook, make adjustments. A broken signature sticks out like a bad typo — distracting and impossible to unsee.
Create an email signature for personal email with ease
Create an email signatureEmail signatures aren’t just for businesses—they’re for anyone who wants to look sharp in every inbox. With MySignature, you can ditch the default "Sent from my iPhone" and build a personal email signature that looks great, feels like you, and works everywhere.
F.A.Q
What is a personal email signature?
A personal email signature is the finishing touch to every email you send — a simple yet powerful way to show who you are. Unlike corporate signatures, it’s all about your personal brand, style, or profession, helping people connect with you effortlessly.
What should my personal email signature be?
Your personal email signature should first and foremost reflect your personality and help you achieve your email communication goals. Ideally, a professional email signature for personal email should be simple, visually appealing, and functional — helping you make a great impression with every email.
What to include in a personal email signature?
A personal email signature can include:
- Your full name, so recipients know who you are
- Website, blog, or social media links, so people can find you online
- Phone number (optional) for quick contact outside of email
- Photo or personal brand logo (optional) to add a personal touch
- Photo or personal brand logo (optional) to add a personal touch
- A short disclaimer or personal motto (optional) for privacy or branding.
How to create a personal email signature?
Creating a personal email signature is easy with a personal email signature generator like MySignature:
- Choose a template: Pick a personal email signature layout that fits your style
- Add your details: Include your name, contact info, and key links
- Customize the design: Adjust fonts, colors, and social media icons for a polished look
- Test it: Ensure it displays correctly across email clients and devices
- Test it: Ensure it displays correctly across email clients and devices
- Install it: Copy and paste your signature into your email settings.
Explore more email signature template categories
Want to see more templates? Here are other categories of modern email signature templates you can check out.